One pager on expectation of Project Status meeting, PM's responsibility and the Project Scorecard in general
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The Project Scorecard is a Project Monitoring and Control Tool created to quickly provide the status of every IT PMO project
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Where:
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New Office 365 Sharepoint site
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Sharepoint Site Specific Location
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IT PMO/IT GOV/Project Status
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Sharepoint Folder
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View or Update Project Status
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ID
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Unique Identifier
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Project Name
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Free-form title that was entered into the Project Request form under Project Name
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Project Description
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Free-form brief explanation of project/effort.
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Project Manager
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Project Manager's name
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Project State
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10 possible states to identify what stage the project is in
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Project Status
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Green:On track, Yellow:At risk, Red:trailing, Blue:Complete, Gray:On hold
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Project Trajectory
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4 possible trends which call out the timeline progress toward completion
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Status / Comments
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Brief synopsis of accomplishments from prior week, targets for upcoming week, critical risks/issues.
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Hot Item
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Select Yes or No if this project has been called/watched with scrutiny by management recently
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CIO Dashboard
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Select Yes or No if this project is on the CIO Dashboard
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Business / IT
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2 possible options Business or IT. If Project has a WAVE ID, select Business else IT
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Priority
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not defined yet
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Project Type
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Filtered on Project. Excludes Sub-Project, Operational Support and Functional Support.
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WAVE ID(s)
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Lists the WAVE ID assigned to the project in McKinsey's WAVE
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Initiative
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Identifies the Initiative to which the project is tied
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1. Update the Project Scorecard prior to weekly meeting
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2. Show up to weekly meeting prepared to answer any questions
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3. If you are unable to attend meeting, ensure you have a backup representative, i.e. Resource Manager, who is aware of the project status
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4. Use standard format when updating Status/Comments section M/D/Initials
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5. Minimum cadence for updates is once a week, though you can update more frequently if applicable
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6. Call out any missing projects missing from the Project Scorecard before meeting
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